Costentra helps businesses capture receipts, submit expenses, manage approvals, and track spending across teams — all in one simple platform.
Everything you need
From first receipt to final reimbursement — Costentra handles every step of the expense journey.
Snap and submit receipts in seconds, on any device. Attach multiple receipts per expense with automatic duplicate detection.
Streamline approvals with flexible multi-step workflows and real-time email notifications at every stage.
Manage multiple companies and teams from one platform. Each organisation stays completely isolated with its own data, users and configuration.
Get instant insights into spending across categories, employees, projects and time periods.
Seamlessly sync approved expenses with Xero. Automatic bill creation with correct account codes and tax rates.
Maintain a complete, tamper-proof record of all expense activity — who submitted, who approved, and when.
Turn expenses into insights
Get a clear view of where your money goes. Costentra's powerful reporting gives you the insights you need to manage costs, identify trends, and plan for the future — across employees, categories, projects and time periods.
Simple by design
Four steps from receipt to reimbursement.
Employee photographs a receipt and submits an expense — amount, category, date, and notes included.
Expenses are grouped into a monthly claim and submitted to the approval workflow in one click.
Approvers receive an email notification and review the claim. Multi-step workflows supported.
Approved claims push to Xero automatically, creating a bill ready for the next payment run.
Integrations
Costentra integrates with leading accounting and business platforms to keep your financial data in sync.
Automatically create employee reimbursement bills in Xero when expenses are approved. Account codes, tax rates and tracking categories stay in sync.
Available nowBranded email notifications keep approvers and claimants informed at every stage — submission, approval, and reimbursement.
Available nowSubscription billing and payments powered by Stripe. Secure, automated, and fully integrated with Costentra account management.
Coming soonPricing
Choose the plan that fits your team. All plans include a 30-day free trial — no credit card required.
Perfect for small teams
30-day trial, then pricing TBC
For growing organisations
Per company / month
For large teams & groups
Tailored to your requirements
All prices are per company per month. Multi-company group pricing available on request.
About Costentra
Costentra was built from the ground up to solve a real problem: expense management that actually works for teams operating across multiple currencies, entities, and approval chains — without the complexity of traditional enterprise software.
We support Australian and Malaysian businesses with AUD and MYR expense tracking, Xero integration, and multi-company structures — with more regions and integrations on the way.
Get in touch
Book a demo and we'll show you how Costentra can streamline expenses, approvals, and reimbursements for your business — whether you're a small team or a multi-entity group.